Policies and Procedures of Confederation College

Policy Framework & Templates

• Framework for Policy, Procedure, and Practice
• Policy Framework Templates
  • Appendix 1: Policy Flowchart - Information
  • Appendix 2: Categories and Directives – Information
  • Appendix 3: Template – Policy
  • Appendix 4: Template – Procedure
  • Appendix 5: Checklist for NEW Policies & Procedures
  • Appendix 6: Cover Sheet – Revision Process

Academic – Students

• See Academic Policies & Procedures

Advancement / External Relations

• Gift Acceptance – Policy
• Gift Acceptance – Procedure
• Gifts in Kind
• Naming – Policy
• Naming – Procedure
• Prospect Clearance
• Sponsorship, Donations & Attendance at External Events – Policy 

Board of Governors

• Perquisites – Policy
• Short-term Investment – Policy

Computer Services / Information Technology

• Acceptable Use of Information Technology Resources – Policy
• Authentication and Cyber Security Login Measures – Policy
• Authorized Access to Information Technology Resources – Policy
• Domain Name Registration – Policy
• Email – Policy
• Expectation of Privacy – Policy
• General College Space Scheduling (Non-Academic) – Policy
• IT Non-compliance Penalties – Policy
• Mobile Phones – Policy
• Network Devices – Policy
• Over Extension of Resources – Policy
• Procurement of Information Technology Resources – Procedure
• Records Retention
• Scheduling and Space Use – Policy
• Surplus Computer Equipment Disposal – Procedure
• Use of Academic Labs – Policy

Facilities Services

• Food and Beverages - Designated Areas
• Furniture Set-up
• Hot Work – Practice
• Housekeeping Standards
• Initiating / Planning College Facility Renovation-Construction Activity – Policy
• Initiating / Planning College Facility Renovation-Construction Activity – Procedure
  • FORM - Space Request and Assessment
  • WORK-FLOW Chart – Facility Renovations Construction Activity
• Parking – Policy
• Relocation Requests (Furniture / Equipment)
• Storage Room Usage
• Work Requests
      
   

Finance / Administration

Finance

• Accounting for Student Class Fundraising
• Accounts Receivable Collections
• Alcoholic Beverage Services
• Catering for Meetings
• College, Personal, Rental Vehicle Use
• Full-time Salary Savings
• Travel, Meals, and Hospitality
      

Purchasing

• Accessible Purchasing
• Consulting Services
• Corporate Credit Card
  • FORM – Request for Credit Card
• Disposal / Trade-in of Surplus, Obsolete, Unusable Goods
  • FORM – Disposal of Assets
• Gift Cards Policy
• Gift Cards Procedure
  • Appendix 1 Web FORM Approval
  • Appendix 2 Web FORM Tracking Log
  • Appendix 3 Web FORM Receipt Acknowledgement
• Long-term Leased Vehicles
• Procurement Process – Added Value
• Purchasing Practice
  • Appendix 1 Purchasing Services Code of Ethics
• Spending Authorization Limits

Indigenous Initiatives

• College Engagement to Elders & Knowledge Keepers Protocol – Policy
• College Engagement to Elders & Knowledge Keepers Protocol – Procedure
• Indigenous Naming of Programs, Space & New Initiatives – Policy
• Indigenous Naming of Programs, Space & New Initiatives – Procedure
• Smudging – Policy
• Smudging – Procedure
   

Marketing / Communications

• Communications Policy and Procedure in Case of Emergency
• Media Philosophy Standard Practice and Policy
• Notices and Posters

Organizational Effectiveness

Education & Professional Development

• Employee Computer Purchase Plan – Policy
• Faculty Professional Development Fund – Policy
• Faculty Professional Development Fund – Procedure
  • Appendix A: Application for Faculty Professional Development Fund
  • Appendix B: Total Faculty Professional Development Fund Awarded
  • Appendix C: Faculty PD Travel Request Form
• Pre-paid Leave Plan
• Professional Development – Policy
  • Appendix 2 Professional Development Spending Account

Human Resources

• College Associate Plan
• Conflict of Interest
• Criminal Background Check – Offense Declaration
• Cultural and Religious Leave
• Employee and Family Assistance Program – Policy
• Employee and Family Assistance Program – Procedure
• Employment of Retirees
• Fragrance Free – Policy
• Free Speech
  • HEQCO Letter – Free Speech Annual Report
• Freedom of Information and Protection
• Personal Relationships
• Political Meetings on Campus
• Recruitment and Appointments – Policy
• Recruitment and Appointments – Procedure
• Relocation Expenses
• Remote and Flexible Work – Policy
• Remote and Flexible Work – Procedure
  • Remote Work Flowchart
  • Appendix 1: FORM Remote Work Assessment
  • Appendix 2: SAMPLE Agreement for Remote Work
  • Appendix 3: CHECKLIST Remote Workspace Self-Assessment
• Service to Persons with Disabilities
• Sick Leave: Full-time Employees – Policy
• Sick Leave: Full-time Employees – Procedure
• Use of Service Animals on Campus
• Unscheduled College Closures
• Vacation Carryover – Policy
• Vacation Carryover – Procedure
• Voluntary Unpaid Leave – Policy
• Wellness Discount Reimbursement – Policy
• Workplace Accommodation & Return to Work – Procedure

Performance

• Code of Conduct
• Performance Appraisal – College Employees
• Professor Emeritus / Emerita
• Respectful Work & Learning Environment (Workplace Harassment) - Policy
• Respectful Work & Learning Environment (Workplace Harassment) - Procedure
• Whistle Blower Protection – Policy
• Whistle Blower Protection – Procedure
• Workplace Discipline

President

• Anti-Indigenous Racism & Other Forms of Discrimination – Policy
• Anti-Indigenous Racism & Other Forms of Discrimination – Procedure
• Dealing with Racism – Companion Guide
• Sexual Violence and Sexual Misconduct – Policy
  • Sexual Assault / Sexual Violence – Memorandum  
• Student Mental Health – Policy
• Sustainability – Policy
      
   

Public Safety

• Access Control
• Access to Facilities
• Campus Safety & Security
• Emergency – Policy
• Flying Flags at Half Mast
• Health and Safety Training
• Key and Lock – Policy
• Lost and Found
• Notice of Trespass
• Investigation Protocol (Non-academic) – Procedure
• Student Housing – Policy
• Student Housing – Procedure
• Substance Use – Policy
• Tagging and Lockout – Procedure
• Video Surveillance – Policy
• Weapons on Campus

Research Administration

• Commercialization – Policy
  • Annual Commercialization Plan
• Indigenous Research – Policy
• Intellectual Property – Policy
• Research Administration
• Research Data Management Strategy
• Sustainable Swag – Policy
• Sustainable Swag – Procedure

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