US / International Orders / Cole International

Cole International US Purchasing Procedures

Orders Under $20.00 Canadian Funds:

  • Shipments may be shipped directly to the College
  • Shipments do not require the "Cole International Brokerage Form"
  • When ordering/accepting a promotional or complimentary item, demo, or desk copy, etc., please specify to the supplier that they are responsible for all costs associated with transportation.

First Class, Insured Mail (Videos, Books, Manuals, etc):

  • Ship low weight, low value items directly to the College

Under $3000.00 Canadian:

  • The procurement card may be used for items less than $3000.00 (Canadian)
  • Cole International requires the "Cole International Brokerage Form" to release goods greater than $20.00 (Canadian) in value, even if they are being shipped directly to the College
  • Complete the "Cole International Brokerage Form" and fax to Cole International for authorization to process your order promptly and efficiently

Over $3000.00 Canadian

  • Enter requisitions in BANNER for all orders over $3000.00 Canadian
  • Purchasing Services will e-mail Purchase Order to Cole International to provide information to clear order through Customs

SHIPPING

Items Being Returned for Repair, Inspection or Testing:

  • Cole International requires a copy of the waybill with the Purchase Order number as "Proof of Export"
  • Record the Purchase Order number on the waybill

Prepaid UPS or Small Package Type Shipments

  • A "Customs Invoice" showing values and a "Certificate of Origin" must be attached to the outside of the package.
  • "Delivery/Ship to" Address in Minnesota is a consolidation point for direct exportation to Canada
  • Use the following address for shipment:

    Confederation College / COLE INTERNATIONAL
    Requestor's Name & Department
    9301 Ryden Road
    Grand Portage, MN 55605

Larger Truck or Air Freight Shipments:

  • A "Customs Invoice" showing values and a "Certificate of Origin" must be attached to the outside of the package.
  • Have shipments sent directly to Confederation College addressed as follows:

    Confederation College / COLE INTERNATIONAL
    Requestor's Name & Building
    Building Address
    Thunder Bay, ON Postal Code

If the Above Procedures are not Followed:

  • Cole International must request permission from Purchasing to release product.
  • Purchasing must request approval and general ledger code from person ordering product.
  • Receiving will have no method of receiving goods, and Accounting has no authorization to pay invoice.
  • Cole International may charge an additional $20.00 if they have to request a Certificate of Origin from the company.
  • The delivery of the product will be delayed significantly.

Questions? Contact:

Sara Leclair
807-475-6551
[email protected]